⭐ How to Set Up Quick Parts (Step‑by‑Step)

1. Open a new email (or document)

• In Outlook: Home → New Email
• In Word: Open any existing or new document

2. Type the text you want to save

This could be:

• A greeting
• A signature
• A block of instructions
• A standard reply you send often

Example:
“Hi team, just a reminder to complete your tickets by the end of the day.”

3. Highlight the text

Just select the text using your mouse.

4. Save to Quick Parts

1. Go to the Insert tab
2. Click Quick Parts
3. Select Save Selection to Quick Part Gallery

5. Name your Quick Part

• Name: Give it a short, clear title
• Gallery: Leave as Quick Parts
• Category: Pick General, or create your own category
• Description: Optional
• Click OK

6. Insert your Quick Part anytime

When you need it:

1. Place your cursor where you want the text
2. Go to Insert → Quick Parts
3. Select your saved item
   ✔ It will instantly insert the complete text for you.

Optional: Use AutoText (quicker access)

If you save it as AutoText, you can type the first few letters → press Enter → it appears automatically.